Job Title: Data Management Specialist

Location: This is a hybrid position. Most work will be remote, with some required work periods in person at the NUARI Office, Northfield, VT

Reports To: Director of Information Operations Research

Job Type: Full-time, typically M-F (8 am – 5 pm) 

About Norwich University Applied Research Institutes:

Norwich University Applied Research Institutes (NUARI) was federally chartered under legislation sponsored by Sen. Patrick Leahy in 2002 and is funded in part through the Department of Homeland Security and the Department of Defense. NUARI was established as a national center to address cyber incident management challenges through research, training programs, and technology development and has been a global leader for more than a decade in developing cyber war gaming, distributed learning technology, distributed simulation technology, critical infrastructure exercises, and cyber security.

Job Overview:
NUARI seeks a highly organized and proactive Data Management Specialist to support our applied research initiatives in Information Operations. The ideal candidate will be detail-oriented and capable of managing multiple priorities and deadlines with precision. This role demands a high level of professionalism and the ability to effectively engage with diverse stakeholders across research and operational domains. 

Key Responsibilities:

• Identify and Source Data: Locate, acquire, and evaluate new datasets relevant to our research priorities.
• Oversee Data Management: Organize, clean, and maintain large datasets, ensuring accuracy, consistency, and accessibility.
• Facilitate Data Enrichment: Guide the process of augmenting datasets with additional variables or sources to maximize their research value.
• Support Research Teams: Collaborate with researchers to understand their data needs and provide datasets tailored to their projects.
• Ensure Compliance: Manage data security and governance, ensuring compliance with ethical standards, privacy laws, and institutional policies.
• Innovate Data Solutions: Stay updated on data management technologies and methods to recommend and implement best practices. 

Qualifications

Essential:

• Bachelor’s or master’s degree.
• Proven experience in data management, database systems, or similar roles.
• Proficiency in data processing and analysis tools (e.g., SQL, Python, R).
• Strong knowledge of data cleaning, organization, and enrichment techniques.
• Familiarity with metadata standards and data governance practices.
• Exceptional problem-solving skills and attention to detail.

Preferred:

• Experience with research-oriented datasets in applied research settings.
• Understanding of domain-specific data sources relevant to information operations, geospatial intelligence, socio-cultural dynamics, and U.S. competition actors, such as open-source intelligence (OSINT), demographic datasets, satellite imagery, media and social media analytics, and economic and political indicators.
• Knowledge of data visualization tools and techniques.
• Strong management and communication skills.

Applications will be accepted until January 15, 2025.

Interested candidates are encouraged to submit a letter of interest and resume to John Kidder at jkidder1@norwich.edu.

Norwich University Applied Research Institutes is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. Applications from women and people of diverse racial, ethnic, and cultural backgrounds are encouraged. Competitive salary and excellent benefits package offered. Please visit https://nuari.org for more information.

Job Title: Administrative Assistant

Location: This is a hybrid position. Most work days will be at the NUARI Office, Northfield, VT (with the option of working from home for one day per week).

Reports To: Vice President of Cyber Education

Job Type: Full-time, typically M-F (8 am – 5 pm)

Applications will be continuously accepted and reviewed through January 15, 2025.

About Norwich University Applied Research Institutes:

Norwich University Applied Research Institutes (NUARI) was federally chartered under legislation sponsored by Sen. Patrick Leahy in 2002 and is funded in part through the Department of Homeland Security and the Department of Defense. NUARI was established as a national center to address cyber incident management challenges through research, training programs, and technology development and has been a global leader for more than a decade in developing cyber war gaming, distributed learning technology, distributed simulation technology, critical infrastructure exercises, and cyber security.

Job Overview:
We seek a highly organized and proactive Administrative Assistant to support our leadership team in managing day-to-day operations. The ideal candidate will be detail-oriented, resourceful, and able to handle various administrative tasks efficiently, professionally, and confidently in a fast-paced environment. This role requires an individual who can manage multiple priorities and deadlines while maintaining a high level of professionalism and possessing the ability to interact with diverse stakeholders.

Key Responsibilities:

• Scheduling & Calendar Management:
  • Manage and maintain multiple calendars, including scheduling appointments, meetings, course deliveries, and travel arrangements.
  • Coordinate and prioritize meetings, ensuring that all necessary materials and information are prepared in advance. Document accurate meeting notes, minutes, and outcomes.
  • Maintain the training course schedule and update websites and databases.
• Event Planning & Coordination:
  • Plan, coordinate, and execute internal and external events, including course deliveries, conferences, meetings, and team-building activities.
  • Manage event logistics such as venue selection, catering, invitations, and any other arrangements required.
  • Upload and track required information into the learning management system for course deliveries
• Mail & Communications:
  • Screen and direct calls, emails, and messages, responding when appropriate or escalating as necessary.
  • Handle incoming and outgoing mail, ensuring timely responses and organization.
  • Prepare and draft correspondence, memos, and emails as directed.
• Tracking Deliverables & Follow-up:
  • Keep track of project timelines and deliverables, ensuring that deadlines are met.
  • Follow up with team members and other stakeholders to ensure tasks are completed on time.
  • Prepare status reports and assist in ensuring action items are addressed.
• Office Management:
  • Maintain office supplies and equipment, ensuring the office environment is organized and well-equipped.
  • Serve as the point of contact for vendors and service providers, managing relationships and resolving issues when needed.
  • Assist with onboarding new employees by preparing office spaces and ensuring necessary supplies are provided.
  • Reconcile monthly credit card statements and expense reports.
• General Administrative Support:
  • Provide support for various administrative tasks, including filing, data entry, and document management.
  • Assist with the preparation of presentations, reports, and other materials as needed.
  • Other duties as assigned.

Qualifications:

• Proven experience in a similar administrative role.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency with office software (Microsoft Office, Excel, PowerPoint, Outlook, Sharepoint, etc.) and office management systems.
• Ability to handle sensitive and confidential information with discretion.
• High level of professionalism and attention to detail.
• Proactive problem-solving skills with a strong ability to manage multiple tasks simultaneously.
• Event planning experience is a plus.

Education & Experience:

• Bachelor’s degree (preferred). Will substitute education for substantial experience.
• 2 years of experience in an administrative support role.
• Higher education experience a plus

Interested candidates are encouraged to submit a letter of interest and resume to Cheryl Willette at cwillet1@norwich.edu

Norwich University Applied Research Institutes is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.  Applications from women and people of diverse racial, ethnic, and cultural backgrounds are encouraged.  Competitive salary and excellent benefits package offered.  Please visit https://nuari.org for more information.